Bradford Farms Homeowners Association

Board of Directors Meeting

September 12, 2006 - 7:00 PM

The meeting was held at the Madison Assembly of God Church.

Board Members Present: Paul Hurst, Phyllis Goldberg, Dick Clem, Mark Wilson,

David Seitz, Bob Richardson, Jerry Lyons

Property Manager Present: Lois Brown

Community Members present: 2

Visitors:

MINUTES FROM 08-15-06

A motion was made, seconded and approved to accept the minutes as written. They will be posted on the website.

STANDING COMMITTEE REPORTS

Treasurer’s Report: Lois Brown and Mark Wilson

Total Income 07/18/06 – 08/15/06 $145.00

Property Manager’s Report: Lois Brown

Total expenses: $281.50

Bank Service charges $ 5.00

Checking Account balance: $17,087.80

6 month CD: $13,863.36

SELECTED COMMITTEE REPORTS

Landscaping Committee: Dick Clem

All common property has been well kept and there have been no problems concerning the landscaping company. The company is in the process of attempting to kill the spirea located behind the rock wall at the front entrance. This plant was beginning to take over the area. The area will be landscaped with some form of new plants.

Maintenance Committee: Dick Clem

All trash containers were emptied as needed.
All common property was policed as needed.
There is a problem with one of the spotlights at the front entrance which Dick is investigating. If he can’t fix it, he will go to Madison Electrical to request an electrical contractor since this company originally installed the light.
The NO DUMPING signs have been placed at the site where household waste material was being dumped. Hopefully, nearby residents will determine who is still placing such trash in this area and will notify a member of the Board.
The City has cleaned up the area that contained debris from the old pumping station. The ditches that have problems will be cleaned up and repaired next.

Welcome Committee: Sharon Ditto (detailed report attached)

Visits to new community members – 3

Gifts delivered - 3

House Info - 4 homes and 1 lot for sale, 1 home sale pending, 1 home for rent

Realtors Contacted – 1

Questionable Change of status – 0

Additional Comments - volunteers needed for Committee. Please call Sharon at 721-9366.

Architectural Committee: Ed Ditto

No new activity since last month

OLD BUSINESS

Thinning out of pine trees on the south side of Bradford Farms Drive will continue, with additional helpers requested by Paul, whenever the weather is cool enough to do the job safely. Paul will coordinate.

2. Updating resident information on the database – Paul is reviewing the listing and has found some discrepancies. Lois and Mark will send Paul the newly updated listing. Paul will then contact those homeowners where discrepancies appear and will give the updated information to Lois.

3. RVs and boats parked on the streets – Paul will speak personally to the offending homeowners

NEW BUSINESS

1. Website – The type of CALENDAR currently on the website is not user friendly and cannot be edited once entries are made. Paul reported that there is a better Calendar product available that is much more efficient and easy to use. The cost will be $100 to purchase and $75 for the Webmaster to install. A motion was made to purchase and install the new product. The motion passed unanimously.

2. Objectives – Paul reported that the 6 remaining objectives have all been completed. He will draw up a new set of objectives for the last quarter of this year.

3. Mayor Kirkindall – the Mayor has offered to attend our November Board Meeting to speak with the Board and other attendees. We gave him the date of November 14 and are now waiting for his office to let us know if that date is acceptable to him.

4. Madison Homeowner’s Association Council – A Madison HOA Council is going to be formed, as initiated by Tim Holcombe, President of the Walden HOA. The Council will consist of a Board Representative from each of the Madison HOAs who want to participate. So far 12 subdivisions have expressed interest. A kickoff meeting is set for Sunday October 8 from 3-6 PM at the Walden subdivision off Browns Ferry Rd. Bob will represent our Board at this meeting and report back to us.

5. Bushes on Bradford Farms Drive – Dick said that the bushes growing between the pine trees on both sides of Bradford Farms Drive are dying and have become an eyesore. He has called several tree removal companies for estimates on removing them, along with their root systems, and disposing of them. Dick will report back to the Board next month with the results of the bids and the Board will then decide what to do next.

6. Speed Humps – Bob re-addressed the problem of traffic congestion on Green Springs Lane and Green Springs Drive before and after school, as excessive numbers of parents show up in their cars to drop off and pick up their children from Rainbow Elementary. He wants speed humps installed in the area which is immediately affected by the speeding school traffic. Paul explained that the City has a 12 step list of procedures that must be followed when requesting speed humps. Bob will initiate the process and report back to the Board next month.

7. 2007 Budget – The Board discussed more effective ways of setting up the categories in the budget. Based on this discussion, Lois will type up a new, more detailed breakdown for the different categories. At next month’s meeting, the Board will review these categories and begin to discuss the actual dollar amounts to allot.

8. 2007 Board Openings – there will be 4 openings on next year’s Board. If any homeowner would like to nominate either him/herself or someone else, we are now accepting nominations. Please email your nominations to Paul (pnjhurst@knology.net). Elections will be in January 2007.

STANDING COMMITTEE REPORTS

SELECTED COMMITTEE REPORTS

OLD BUSINESS

The meeting was adjourned at 8:20 PM.