Bradford Farms Homeowners Association
General Homeowner’s Meeting
October 21, 2008 - 7:00 PM
The meeting was held at the Madison Assembly of God Church.
Board Members Present: Tony Ponder, Mark Wilson, Kay Engelhardt, Paul Hurst, Phyllis Goldberg, David Seitz,
Absent:
Property Manager Present: Lois Brown
Community Members present: 2
Visitors:
MINUTES FROM 08-19-08
A motion was made, seconded and approved to accept the minutes as written. They will be posted on the website.
No minutes were taken at the 9-16-08 meeting since it was not an “official” meeting due to the absence of half the board members.
Treasurer’s Report: Lois Brown
Total Income 07/16/08 – 08/19/08 $ 1208.96 --- Total Income 8/20/08 – 9/16/08 $ 0
Property Manager’s Report: Lois Brown
Total expenses: $ 2,837.19 --- $ 1,279.74
Checking Account balance: $ 12,534.86 --- $ 12,149.09
6 month CD: $ 15,212.56 --- $ 15,212.56
The majority of homeowners have already paid their dues, with 16 still unpaid. Liens have been placed on their homes.
Landscaping/Maintenance Committee: Dick Clem
Welcome Committee: Tony Ponder
Visits/gifts to new community members – 5
Pending visits/gifts - 1
House Info - 6 homes and 1 lot for sale, 1 homes sold, 1 home rented
Realtors Contacted – 2
Questionable Change of status – 0
New/continuing Construction – 2 (not actively listed)
Architectural Committee: Ed Ditto/Lorraine Stephens
No new activity
1. Easement Research – Paul Hurst continues to work on easement issues. STATUS: in progress
2. Madison City Code of Ordinances – These laws enforceable by the City of Madison have been posted on the City of Madison website (specific information for accessing on Bradford Farms website May 20, 2008 HOA minutes). Notifications of code violations will be investigated by Board members and appropriate action taken. STATUS: Completed
3. Correcting Covenants and By-laws – Paul wants to begin reviewing the spelling, punctuation, and grammar in these documents so all the errors can be corrected. In addition, outdated and antiquated language will be updated to reflect the same meaning in more understandable words. Since this process is technically a “change”, the corrected documents must then be approved by a 2/3 majority of homeowners. Paul will coordinate this project. STATUS: in progress
NEW BUSINESS
1. Dick Clem suggested that the Board authorize the purchase of a waterproof table and bench to be placed near the gazebo at the front entrance lake. The purchase was moved, seconded and approved.
2. Paul mentioned that he’d received a request from a homeowner to repair the top of the right front entrance wall. Dick said that he was aware of the problem and planned to make the repairs within the next two months.
3. 2009 Budget Discussion – the Board went over each line item in the budget and, based upon 2008’s expenditures, made some modifications and came up with reasonable amounts for 2009. Based on these amounts, next year’s homeowner assessment amount was decided. After this, the budget and assessment amounts were unanimously approved. In December, as usual, all homeowners will be mailed a summary of the new budget along with a detailed explanatory letter from Paul about the budget and assessment. After this information is mailed, it will then be posted on the website as well.
The meeting was adjourned at 8:30 PM