Bradford Farms Homeowners Association

General Homeowner’s Meeting

October 16, 2007 - 7:00 PM

 

 

The meeting was held at the Madison Assembly of God Church.

 

Board Members Present: Paul Hurst, Bob Richardson, Mark Wilson, Phyllis Goldberg

 

Absent: Lois Brown, Kay Engelhardt, David Seitz, Jerry Lyons

 

Property Manager Present: absent

 

Community Members present:  1

 

Visitors:   

 

 

MINUTES FROM 09-18-07

A motion was made, seconded and approved to accept the minutes as written. They will be posted on the website.

 

 

STANDING COMMITTEE REPORTS

 

Treasurer’s Report: unavailable due to Lois’ absence

Total Income 08/22/07 – 09/17/07    $   

 

Property Manager’s Report: unavailable due to Lois’ absence

Total expenses:             $                                                                     

Checking Account balance:       $    

6 month CD:                             $      

There are currently 16 delinquent homeowners.  There are existing liens on 11, and new liens are in the process of being filed on the other 5.  In the past month outstanding dues have been collected on 11 previously delinquent homeowners.

                                                           

 

 

SELECTED COMMITTEE REPORTS

 

Landscaping/Maintenance Committee: Dick Clem

  1. All trash containers emptied as needed.
  2. All common property policed as needed.
  3. Drip system in the pine tree area of Bradford Farms Drive has been repaired and is now functioning properly.
  4. All of the spiraea roots in the center entrance median have been removed and disposed of.
  5. The remaining elaegnus plants on the north side of Bradford Farms Drive will be removed during this month. The mounds in the center medians will also be leveled and the debris removed.
  6. All work on the irrigation system has been completed for this year (please see below for a detailed breakdown of work done). The system is at least 15 years old. Next year we hope to replace the remaining old sprinkler heads and add several more in order to obtain better coverage.

Line 1 – Installed line extension with new sprinkler head.

Line 2 – Reset sprinkler heads.

Line 3 – Replaced 1 sprinkler head and reset rest.

Line 4 – Worked to correct on/off problem. Finally added battery operated timer.   Replaced all 6 sprinkler heads and set them. Repaired leak in line.

Line 5 – Replaced 6 sprinkler heads and set them.

Line 6 – Replaced 6 sprinkler heads and set them.

Line 7 – No work necessary.

Line 8 – No work necessary.

Line 9 – Replaced broken sprinkler head.

Line 10 – Replaced 4 broken sprinkler heads.

Line 11 – Repaired under sidewalk leak and new sprinkler head. Replaced sprinkler head and set.

Installed pressure regulator on system.

Repaired and updated the control box for drip system.

Installed 4 faucets in selected areas of system.

 

 

Welcome Committee:  Tony Ponder (for Kim)

Visits/gifts to new community members – 1

Pending visits/gifts - 0

House Info - 6 homes and 1 lot for sale, 0 home sold, 1 homes rented, 0 home for rent

Realtors Contacted – 3

Questionable Change of status –0

New/continuing Construction - 2

 

 

Architectural Committee: Ed Ditto/Lorraine Stephens

No new activity.

 

 

OLD BUSINESS

 

1.      Easement Research – Paul continues to work on easement issues. STATUS: Progress is being made.

2.      New sod on medians – Dick Clem is working on getting bids to re-sod the median areas along the beginning of Bradford Farms Drive. Doing this will greatly improve the appearance of our subdivision. STATUS: in progress

 

 

 

NEW BUSINESS

 

1.      It was brought to the Board’s attention that the exterior of one of the homes in the subdivision is in very serious need of repair, both to the property and the house.  The disrepair was deemed so critical that the Board agreed, per guidelines in the Covenant and By-laws, that Paul will initiate formal action by sending a certified letter to the homeowner.  In order to prevent similar actions from being taken on other properties, please protect your investment and that of all Bradford Farms residents by making sure that home and property repairs, maintenance and upkeep are ongoing within our subdivision. Such work includes repair of broken chimneys, cracked siding, damaged fences, etc. In order to retain the prestige that our subdivision enjoys in Madison, each of us must take pride in our homes and do what is necessary to make sure their outward appearance is impeccable. If extenuating circumstances prevent anyone from being able to do this, please contact someone on the Board and we can try to work something out.

2.      Dick Clem made the following two proposals:

a.       Put a beige 3-rail fence (similar to fences at a horse farm) across the center median behind the existing low brick wall. This will build on the “farm” theme of Bradford Farms and at the same time significantly upgrade the look of our entrance median.

b.      Replace a few of the bushes on either side of the “Bradford Farms” entrance walls with bushes that are more attractive and hardier. Again, this will enhance the visual appearance of the whole subdivision.

The Board responded positively to both proposals and asked Dick to get estimates on each of them and report back at a subsequent meeting.

3.   Budget for 2008 – Since Lois was not at tonight’s meeting, Mark will contact Lois and ask her

      to have a preliminary budget to present at the November meeting.

 

 

 

The meeting was adjourned at 7:50 PM