Bradford Farms Homeowners Association
Board of Directors Meeting
October 17, 2006 - 7:00 PM
The meeting was held at the Madison Assembly of God Church.
Board Members Present: Paul Hurst, Phyllis Goldberg, Dick Clem, Bob Richardson, Jerry Lyons
Absent: David Seitz, Mark Wilson
Property Manager Present: Lois Brown
Community Members present: 2
Visitors:
MINUTES FROM 09-12-06
A motion was made, seconded and approved to accept the minutes as corrected. They will be posted on the website.
Treasurer’s Report: Lois Brown
Total Income 08/16/06 – 09/12/06 $ 519.05
Property Manager’s Report: Lois Brown
Total expenses: $ 3,821.19
Checking Account balance: $14,079.04
6 month CD: $13,863.36
Landscaping Committee: Dick Clem
All common property is being well cared for and no negative reports have been received. Work will continue at the front entrance as weather permits. More pine trees will be removed during the fall season. Plans are also being completed to remove the elaeagnus along Bradford Farms Drive.
Maintenance Committee: Dick Clem
Welcome Committee: Sharon Ditto (detailed report attached)
Visits/gifts to new community members – 2
House Info - 4 homes and 1 lot for sale, 2 homes sold, 1 home for rent
Realtors Contacted – 1
Questionable Change of status – none
Additional Comments - volunteers needed for Committee. Please call Sharon at 721-9366.
Architectural Committee: Ed Ditto
Approved a pool at 328 Bradford Farms Drive
2. Updating resident information on the database – Paul is reviewing the listing and has found some discrepancies. Lois and Mark will send Paul the newly updated listing. Paul will then contact those homeowners where discrepancies appear and will give the updated information to Lois. STATUS: in process
3. RVs and boats parked long term on the streets – Paul will speak personally to the offending homeowners. STATUS: not done yet
4. Website – The type of CALENDAR currently on the website is not user friendly and cannot be edited once entries are made. Paul reported that there is a better Calendar product available that is much more efficient and easy to use. The cost will be $100 to purchase and $75 for the Webmaster to install. A motion was made to purchase and install the new product. The motion passed unanimously. STATUS: Installed, up and running
5. Objectives – Paul reported that the 6 remaining objectives have all been completed. He will draw up a new set of objectives for the last quarter of this year. STATUS: only new objective is to complete the 2007 budget.
6. Mayor Kirkindall – the Mayor has offered to attend our November Board Meeting to speak with the Board and other attendees. We gave him the date of November 14 and are now waiting for his office to let us know if that date is acceptable to him. STATUS: Mayor is scheduled for the December 19 meeting. He will first talk about BRAC, then open the floor for Q&A. This will be an open session, and all homeowners are invited.
7. Madison Homeowner’s Association Council – A Madison HOA Council is going to be formed, as initiated by Tim Holcombe, President of the Walden HOA. The Council will consist of a Board Representative from each of the Madison HOAs who want to participate. So far 12 subdivisions have expressed interest. A kickoff meeting is set for Sunday October 8 from 3-6 PM at the Walden subdivision off Browns Ferry Rd. Bob will represent our Board at this meeting and report back to us. STATUS: Lois Brown represented us at this meeting. It was a very productive start, with 2300 homes represented. Preliminary ideas were discussed. Next meeting will be 11/19/06 at 3:00 PM. Lois will ask Mark if he can represent us. (Agenda and Lois’ notes from this first meeting are attached).
8. Bushes on Bradford Farms Drive – Dick said that the bushes growing between the pine trees on both sides of Bradford Farms Drive are dying and have become an eyesore. He has called several tree removal companies for estimates on removing them, along with their root systems, and disposing of them. Dick will report back to the Board next month with the results of the bids and the Board will then decide what to do next. STATUS: in process
9. Speed Humps – Bob re-addressed the problem of traffic congestion on Green Springs Lane and Green Springs Drive before and after school, as excessive numbers of parents show up in their cars to drop off and pick up their children from Rainbow Elementary. He wants speed humps installed in the area which is immediately affected by the speeding school traffic. Paul explained that the City has a 12 step list of procedures that must be followed when requesting speed humps. Bob will initiate the process and report back to the Board next month. STATUS: in process
10. 2007 Budget – The Board discussed more effective ways of setting up the categories in the budget. Based on this discussion, Lois will type up a new, more detailed breakdown for the different categories. At next month’s meeting, the Board will review these categories and begin to discuss the actual dollar amounts to allot. STATUS: see below for more details
11. 2007 Board Openings – there will be 4 openings on next year’s Board. If any homeowner would like to nominate either him/herself or someone else, we are now accepting nominations. Please email your nominations to Paul (pnjhurst@knology.net). Elections will be in January 2007. STATUS: open
NEW BUSINESS
1. Overgrowth of algae in second pond – Bob reported that he had researched installation of a “Bubbler” apparatus that could be installed in the middle of the pond. The bubbler would create aerated bubbles that would stir up the water and inhibit overgrowth of algae. He will do more research on how best to handle the problem and arrange for someone to come give us an estimate.
2. Halloween trick or treating – a motion was made and approved to continue the tradition of sitting at the end of our driveways to distribute candy for the trick or treaters. Homeowners who don’t want to participate should keep their houses closed up and darkened. Information will be posted on the website, and a sign will be created to place at the entrance to the subdivision. The sign will be generic enough to re-use every year.
3. Lowe’s Gift Cards – Sharon Ditto recommended per note to Paul that the Welcome Committee begin giving $25 Lowe’s Gift Cards to new homeowners, in place of the plants that are currently being presented. The board unanimously approved this suggestion.
2007 BUDGET DISCUSSION
The Board spent the rest of the meeting going over each line item in the budget and coming up with reasonable amounts for 2007. After much productive discussion, consensus was reached on the budget. Lois will update the budget accordingly and have it ready for final discussion at the November 14 meeting. The amount of the 2007 dues will then be determined at that meeting. After that meeting, the proposed new budget will be placed on the website for homeowner review.