Bradford Farms Homeowners Association

Board of Directors Meeting

July 17, 2006 - 7:00 PM

 

 

The meeting was held at the Madison Assembly of God Church.

 

Board Members Present:  Phyllis Goldberg, Bob Richardson, Dick Clem, Mark Wilson

Absent:  Paul Hurst, David Seitz, Jerry Lyons

 

Property Manager Present: Lois Brown

 

Community Members present:  1

 

Visitors:   

 

MINUTES FROM 06-20-06

A motion was made, seconded and approved to accept the minutes as written. They will be posted on the website.

 

STANDING COMMITTEE REPORTS

 

Treasurer’s Report: Lois Brown (as requested by Mark Wilson)

Total Income 05/16/06 – 06/19/06       $ 3201.00

 

Property Manager’s Report: Lois Brown

Total expenses:             $   1,483.55                                        

Checking Account balance:       $ 19,397.89                

6 month CD:                             $ 13,863.36                            

 

 

SELECTED COMMITTEE REPORTS

 

Landscaping Committee: Dick Clem

  1. The front entrance area has been well kept and we are finally getting the grass in the flower beds under control.
  2. All common property has been mowed, trimmed, and cleaned as stated in our contract with Turf Tamers. Dick has been working closely with the owner, Kevan Hall.
  3. Paul Hurst has been attempting to keep both ponds free of the algae. The front pond is very clean looking, but the back pond has not yet responded as desired.

 

Maintenance Committee:  Dick Clem

1.      All trash containers were emptied as needed and Bradford Farms Drive was policed as required.

2.      Both ponds and common property were policed as needed.

3.      The warning signs at the back pond facing Bradford Farms Drive were repaired and cleaned.

4.      The repair work and updating of the front entrance irrigation system continues. It is about 80% completed.

5.      The weeds and tree branches around the community storage shed have been trimmed and removed.

6.      The trash container at the back pond was destroyed on July 4. The remains have been removed.

 

Welcome Committee:  Phyllis Goldberg for Sharon Ditto (detailed report attached)

Visits to new community members – 1

Pending visits - 2

Gifts delivered -  3

House Info - 6 homes and 1 lot for sale, 4 homes sold

Realtors Contacted –  2

Questionable change of status – 3

Additional Comments -  volunteers needed for Committee.  Please call Sharon at 721-9366.

 

Architectural Committee: Phyllis Goldberg for Ed Ditto

No new activity.

 

OLD BUSINESS

 

  1. Check signing card - Lois reported that the bank check signing card has been updated and is still waiting for Mark Wilson to go sign.
  2. Webmaster – Per email from Paul, he contacted Marty Goldberg, an experienced website expert. At Paul’s request, Marty reviewed our website and estimated that it would take several hours of work to bring it up to date and make some cosmetic changes. His fee is $75 per hour. Lois reported that we currently have $300 budgeted for annual website maintenance. It was moved, seconded and approved that we hire Marty and pay him no more than $300 to handle the website through the rest of this year. To protect the security and confidentiality of our property owners, we will ask Marty to remove the section of the website that contains personal data about the residents. Paul will get back to Marty with our offer.
  3. Reflector paint on front entrance curbs - Bob Richardson explained that, since the front entrance looks so good with the new lighting and feedback has been very positive, he has abandoned the idea of painting the front entrance curbs with reflector paint. The Board agreed to drop the matter.
  4. Thinning out of pine trees on the south side of Bradford Farms Drive will continue, with additional helpers requested by Paul, whenever the weather is cool enough to do the job safely. Paul will coordinate.
  5. Mailing hardcopies of the minutes to all residents every 4 months, at a cost of about 70 cents per house – the Board agreed to drop the matter, since the updated website will include all the minutes. Once the update is completed, Lois will prepare a handout for all the residents, directing them to the new website and explaining all the information that is available online.

 

NEW BUSINESS

 

  1. Donation to Madison Assembly of God Church – It was moved, seconded and approved to again make 2 donations to the Church in appreciation for them allowing us to hold our Board meetings there. We will send them $100 this month and another $100 in December, along with thank you notes.  Lois will handle this.
  2. Discussion of neighborhood complaints reported to the Board via email:

·        A recent incident of a car egging on Green Springs Lane

·        A recent incident of someone leaving 3 bags of household trash atop a pile of yard clippings that had been left on the bridge over the dry creek bed on Bradford Farms Drive

The Board members brought up the fact that car eggings and other minor malicious events have occurred from time to time over the years, some of which were reported to the police and some of which were not. They seem to occur randomly, most often during summers and other school vacations, and are not isolated just to Bradford Farms. The Board agreed that these are occasional disturbances and therefore don’t warrant further police intervention beyond that reported by the affected individuals. To combat the problem, we would appreciate the cooperation of all our residents in keeping the neighborhood clean and safe.  Place all trash and yard waste where it belongs and try as much as possible to keep cars in garages and driveways rather than on the streets.

 

 

The meeting was adjourned at  8:00 PM.