Bradford Farms Homeowners Association

Board of Directors Meeting

February 21, 2006 7:00 pm

 

The meeting was held at the Madison Assembly of God church.

 

Board Members Present: Paul Hurst, David Seitz, Richard Clem and Bob Richardson.

Absent: Phyllis Goldberg Jerry Lyons, and Philip Gaultney due to being out of town

 

Property Manager Present: Lois Brown

 

Community Members present: 4

 

Visitors: None

 

Minutes of the meeting on 1-17-06: Motion was made and second to approve as typed. Motion was called and minutes were approved with no corrections. They will be posted on the website

 

 

Standing Committee’s reports:

 

Treasurer’s Report:

Total Income:                                                   Jan $3,549.50 and Feb. $5,270.00

 

Property Manager’s Report:

Total expenses:                                     $     969.99

Checking Account balance:                                    $16,090.64

CD:                                                                  $13,662.52

 

 

Selected Committee’s reports

 

Landscaping Committee Report: None since Committee is not active at this time

 

 

Maintenance Committee Report:

1. All trash container emptied.

2. Both lake areas were cleaned as needed.

3. A new spot light was purchased and will be installed when weather is milder. The original light was causing the lens to crack or break when a new one was installed.

4. Trash along the main entrance was collected as needed.

5. All ground faults were replace in the electrical system up front.

 

Welcome Committee Report:

Number visits to new community members:  2

Number of visit still open:  6 or 7 we are checking to make sure

Number of houses for sale:  8 homes and 2 lots for sale, 2 homes for rent and 3 homes sold since last moth

 

Submitted by:  Sharon Ditto

Additional Comments:  We are looking for some volunteers for our Committee please call Sharon at 721-9366.

Architectural Committee Report: None since the committee is not active. Motion was made and second to reactivated the Architectural Committee per the Covenants and By-Laws of our community. Motion was called and approved.

Motion was made and second to appoint Ed Ditto as Chairperson. Ed accepted and the motion was approved.

 

 

Old Business:

Speeding: Board of Directors spoke with the Madison Police Dept. developing a program. The program consists of one week of patrols with radar gun, which resulted in three speeding tickets and four warning tickets. One week of the speed indication machine to let, the people know there is a speed limit and how they are complying. This program is completed.

If we want a speed survey done, we have to have a petition signed by 75% of our community. We present this to Town Planning, they do the survey, and from this they will do recommendations for speed reduce devices, such as speed islands and round about.

 

Completion of our Sidewalks: Visit to Town Hall uncovered that our Representatives were already working on the project. After review, our community has only two areas needing work. Vacant lot with no sidewalk and handicap ramps in the lower section of our community. The sidewalk in front of the vacant lot is the responsibility of the builder when a home is constructed. The handicap ramp project is out for bids and will be present to our Representatives for presentation to the Town planning Committee for funds. Once this is complete, we will let our community know. All sidewalks beside the above mentioned areas are complete to municipal code.

 

 

New Business:

  1. Ed Ditto presented improved documentation for the Architectural Committee for the Board to review and approve. He will start this month to acquire other members to work with him on the Committee.
  2. Jim Terry volunteered to help on proofing the Covenants that were typed into soft copy. Once they are approved by the review Team they will be posted on the website along with the By-Laws.
  3. Maintenance Committee will follow up on the water leak in our irrigation system in March. The leak up front might be under the road, so the work could be extensive.
  4. Dick Clem has checked into adding a new sign as and addition to our community sign presently installed up front noting we are a Covenant Community with the website address and have a safe trip on the reverse side. Cost will be around $150 and with in the budget. He will have the sign produced and installed during March.
  5. President asked if anyone in our community would like to take over the Webmaster position please call him 721-9741. Our present Webmaster would like to pass it on since his job does not allow him the time it needs. We want to thank Mike Johnson for all his time he has given to the community effort.
  6. Our Treasure has requested the Board find a replacement for him due to his job requirements. President has spoke with Mark Wilson a pass Treasure and President and he has agreed to accept the appointment to Treasure position. Once the Board has received Philip’s resignation, the Board will act upon this.
  7. There is a concern with the algae growing each summer in the ponds so the Board has checked into correcting this for 2006. Paul Hurst will be treating the ponds this spring to try to eliminate the problem. Dick Clem will be checking into the feasibility of reactivating the fountain in the front pond. It was shut down before due to the algae stopping up the system.
  8. A community member brought up pine needles on the streets and sidewalks, so the Board will check with our Landscaping Company to have them cleared.
  9. Mark Wilson the author of our database has agreed to update the database engine giving us a user-friendly system with improved reporting capabilities. THANK!!! you Mark. Once this is complete in the next month, the Board will be reviewing the data to assure it is correct.
  10. Due to President and Vice-President being out of town the next meeting in March has been moved to the 4th Weds which is March 28th 7:00 pm at the church by the pond up front.

 

 

Meeting was adjourned at 7:50 pm