Bradford Farms Homeowners Association
General Homeowner’s Meeting
December 16, 2008 - 7:00 PM
The meeting was held at the Madison Assembly of God Church.
Board Members Present: Tony Ponder, Mark Wilson, Kay Engelhardt, Paul Hurst, Phyllis Goldberg, David Seitz,
Absent:
Property Manager Present: Lois Brown
Community Members present: 2
Visitors:
MINUTES FROM 10-21-08
A motion was made, seconded and approved to accept the minutes as written. They will be posted on the website.
There was no meeting on 11-18-08.
Treasurer’s Report: Lois Brown
Total Income 09/17/08 – 10/21/08 $ 280.00 --- Total Income 10/22/08 – 11/18/08 $ 0.00
Property Manager’s Report: Lois Brown
Total expenses: Oct $2,097.31 --- Nov $ 6,400.50
Checking Account balance: $9,597.18 --- $ 3,022.28
6 month CD: $15,212.56 --- $15,212.56
Landscaping/Maintenance Committee: Dick Clem
Welcome Committee: Tony Ponder
Visits/gifts to new community members – 0
Pending visits/gifts - 1
House Info - 8 homes and 1 lot for sale, 0 homes sold, 0 home rented
Realtors Contacted – 3
Questionable Change of status –
New/continuing Construction – 2 (not actively listed)
Architectural Committee: Ed Ditto/Lorraine Stephens
No new activity
1. Easement Research – Paul Hurst continues to work on easement issues. STATUS: in progress
2. Correcting Covenants and By-laws – Paul wants to begin reviewing the spelling, punctuation, and grammar in these documents so all the errors can be corrected. In addition, outdated and antiquated language will be updated to reflect the same meaning in more understandable words. Since this process is technically a “change”, the corrected documents must then be approved by a 2/3 majority of homeowners. Paul will coordinate this project. STATUS: in progress
3. Table Purchase - Dick Clem suggested that the Board authorize the purchase of a waterproof table and bench to be placed near the gazebo at the front entrance lake. The purchase was moved, seconded and approved. STATUS: in progress, ground too cold to install yet
4. Wall Repair - Paul mentioned that he’d received a request from a homeowner to repair the top of the right front entrance wall. Dick said that he was aware of the problem and planned to make the repairs within the next two months. STATUS: contractors will be asked for estimates
5. 2009 Budget Discussion – the Board went over each line item in the budget and, based upon 2008’s expenditures, made some modifications and came up with reasonable amounts for 2009. After this, the budget was unanimously approved. In December, as usual, all homeowners will be mailed a summary of the new budget along with a detailed explanatory letter from Paul. After this information is mailed, it will then be posted on the website as well.
STATUS: annual mailing will go out within the next week or two
NEW BUSINESS
1. New Code Violations – some additional homes have been noticed as being in non-compliance. Someone from the Board will contact these homeowners in hopes that the issues will be corrected without having to report the infractions to the City.
2. The Annual Homeowners Meeting and election of new Board members will be on Jan 20, 2009. Members whose terms expire are Paul Hurst, Kay Engelhardt and Dave Seitz. There is also an opening which was not filled during 2008. Therefore, 4 new Board members will be elected at this meeting.
The meeting was adjourned at 8:00 PM